Share a project
Updated 4 min readNeeds a free account
Open the project, click Share in the top bar and invite people by email as editors or viewers. They open the project from their own free account and work on it with you.
Invite someone
- Step 1: Open the Share dialog
Click Share in the top bar. On a phone, open the account menu at the top right and pick Share.
- Step 2: Type their email
Enter the address in the Email field. It works whether or not the person has a FloorGen account yet.
- Step 3: Pick a role
Choose Can edit for someone who should change the plan, or Can view for someone who should only look at it.
- Step 4: Click Invite
Click Invite. The dialog shows the invite link once, with Copy. If an email went out, only an account with that address can accept. If not, send the link yourself: anyone who has it can accept.
Editors and viewers
| Role | What they can do |
|---|---|
| Owner (you) | Edit, invite people, change roles, remove people, revoke invites and delete the project. |
| Can edit | Edit the plan with you, live. They can leave the project but cannot invite anyone. |
| Can view | Open the plan read-only, with a View only chip in the top bar. Exports run in the browser, so a viewer can still export. |
Manage people and invites
- People with access lists everyone on the project. Change someone’s role from the menu next to their name, or click Remove. They lose access at once and the project closes in their open tabs.
- Invited lists invites nobody has accepted yet. Each is marked emailed or link only. An invite link lasts 7 days.
- New link makes a fresh link for a pending invite and asks first with Make new link. The old link stops working, including the one in any email they got.
- Revoke cancels a pending invite.
- On the projects page, a card you share shows a badge such as
Shared · 2.
Limits
By default, a project can have 5 people, counting both people on it and pending invites. The dialog shows how many seats are taken, for example 2 of 5 people. When every seat is taken, remove someone or revoke an invite first; you can still invite again someone already invited. You can send up to 30 invites a day. Some plans allow more or fewer people, or no sharing at all: then the seat line reads Your plan doesn’t include inviting people to projects.
When an invite won’t send
| Message | What to do |
|---|---|
| That is your own email. Invite someone else. | Type the other person’s address. |
| That person is already on this project. | They have access already. Change their role under People with access if needed. |
| Every seat on this project is taken. Remove someone or revoke an invite first. | Free a seat under People with access or Invited. |
| You’ve sent as many invites as you can today. Try again tomorrow. | Wait a day. You can send 30 invites a day across all your projects. |
| This project isn’t in your account yet. Wait for it to sync, then try again. | Let the project sync to your account, then invite again. |
| Sharing is switched off right now. | Sharing is off on FloorGen for now. Try again later. |
| Can’t reach FloorGen right now. Check your connection. | Check you are online, then try again. |
If FloorGen can’t send email yet, a note under the form says Email isn’t set up yet, so nothing was sent. Every invite is then link only: copy the link and send it yourself. It works once and expires in 7 days.
Questions
Does the person need an account?
Yes. They sign in or create a free account when they open the invite. You can invite an address before it has an account.
Whose storage does a shared project use?
The owner’s. The project stays in the owner’s account and counts toward the owner’s limits, never the people invited to it.
Can I take back a copy from someone I removed?
No. Removing someone ends their access, but a copy already on their device stays with them as their own project.
Is this the same as the view-only page?
No. The View-only page in the Export dialog is a single HTML file anyone can open without an account. See Share a view-only page.